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Forming better working relationships

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Communicating openly with your event partners makes the whole process go a lot more smoothly. Here are some ideas for better working relationships.

  • Create a contact form with details of everyone working on a particular event or project.
  • Give specific, detailed instructions.
  • Include vendors in the creative process.
  • Set a realistic budget. Rely on vendors for help on this: They are experts in their fields.
  • When negotiating the contract, be sure your vendor knows exactly what to expect, including deadlines for arrival and set-up, the dress code and who the main contact is.
  • Create a timeline that accounts for setup and tear-down.
  • Pay your vendors on time. I like to pay my vendors as they arrive at the event site—this can be more motivating.
  • Thank your vendors the old-fashioned way, with a letter or a card.

Stacy Stern is a certified, award-winning event producer for The Special Events Group in Boca Raton, Fla. She can be contacted at

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